GET YOUR TIME BACK
With AI-powered systems and real human assistants for home service pros
You're doing too much. We help you offload tasks, reclaim time, and grow faster - with a small army of smart virtual assistants trained for businesses like yours.
Strategic Support That Scales with You
Combine elite Virtual Assistant talent with cutting-edge AI automation to reclaim your time and optimize your operations.
Power Your Business with AI
Move past the hype. We deliver custom AI roadmaps that drive real efficiency and growth.
Key Benefits:
High-ROI Strategy: Target the AI tools that actually impact your bottom line.
Seamless Integration: Automate workflows without disrupting your team.
Future-Proof Scale: Stay ahead of the curve with secure, scalable solutions.
Your Journey
Info Call
30-minute intro session
We learn about your business, goals, and where you're losing time. No pressure - just clarity.
Pay and schedule your onboarding!
Onboarding
90-minute kickoff
We dive deep, map out your tasks, and teach you how to work with your new VA.
VA Assignment
We match you with the right people
We assign skilled VAs who fit your needs and can take work off your plate fast.
Get Time Back
Delegation goes live
Once your VA team is in place, the weight lifts quickly - we take over the daily grind so you can focus on leadership and vision. And since growth is ongoing, we continue to support and fine-tune your team as your needs change.
Real Support. Real People. Smart Systems.
What we Offer
We combine real human assistants with AI tools to simplify your life and help your business grow.
Your AI Clone
We build a custom AI assistant trained on how you speak, think, and operate—so your team, clients, or leads can get answers instantly, even when you’re off the clock.
Sales Support & CRM Management
We help you follow up faster, track leads smarter, and stop letting money fall through the cracks. Your VA keeps your CRM clean and your pipeline moving.
Operations Review
We evaluate your current tools—CRMs, schedulers, team apps—and identify where you're overpaying, overlapping, or missing key automations. You’ll know exactly what to keep, ditch, or upgrade.
Local Marketing Support
We help execute your email and text campaigns, manage basic social posts, and monitor results—so you stay top of mind without lifting a finger.
Admin VA Support
From email and calendar management to customer follow-ups and billing support—your VA keeps your operations tight and your time protected.
Social Media Snapshot
We audit your current social media presence and give you a clear breakdown of what’s working, what’s hurting you, and where you’re missing opportunities—plus a fast-win improvement plan.
Operations & SOP Building
We document your key processes into repeatable SOPs, train your VA on them, and update as you scale. Systems, not chaos.
Custom Add-ons (A la Carte)
Need something outside the usual scope? We offer à la carte services like call answering, AI workflows, custom automations, and more.
Who We Are
Dan’s Story
I built my first business—an independent tree service—through grit, sweat, and way too many late nights. I grew it, scaled it, and ultimately exited to take care of two incredible adopted kids who needed more time and support than I had to give.
While in the thick of it, I realized I couldn’t do it all alone. Hiring my first virtual assistant changed everything. It felt like a massive weight was lifted off my shoulders.
Now, I’m here to pay that forward. At Vantablack, we help overwhelmed home service owners reclaim their time and sanity—so they can lead their companies instead of being trapped inside them.
Let’s build a world where you're not just surviving your business—but thriving with it!
Dana
Dana isn’t just our first VA — she’s the heart of the Vantablack system. With a sharp mind for process and a passion for people, Dana has helped shape our service model from the inside out.
She works closely with our clients and virtual teams to ensure everything runs like clockwork.
Whether she's onboarding a new business owner or refining an internal system, Dana brings clarity, calm, and confidence to everything she touches.
Your New Secret Weapon:
Virtual Assistants
I know how hard it is to let go. That’s why we don’t just find any VAs - we build a dream team you can actually trust.
Every assistant we place is vetted, trained, and matched with care. They don’t just take tasks off your list - they help you reclaim your sanity, your time, and your role as a leader.
They’ve changed my life. Now they’re ready to change yours.
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Who we are
MORE THAN JUST A TRUCKING TEMPLATE
We are Trucking, logistics company operating in over 150 countries worldwide, providing great shipping experience to our clients.
THE TRUCKING BRAND
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Operating worldwide
Flexible services
End-to-end solutions
SAFETY AND SECURITY
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Frequently Asked Questions
What do you actually do for a tree company?
We help owners regain control by combining a dedicated human assistant (VA) with practical workflows and AI support - so leads, scheduling, follow-up, and admin stop slipping through the cracks.
Who is this for?
Tree company owners and managers who are overwhelmed, growing, or stuck being the bottleneck and want more booked work, cleaner operations, and more time back.
What problems do you solve first?
Most common: missed leads, slow follow-up, scheduling chaos, inbox/text overload, estimate follow-up, overdue invoices, and "everything runs through me."
What can you take off my plate in the first 1–2 weeks?
Lead intake + follow-up, inbox triage, scheduling support, customer confirmations, estimate follow-up, invoice follow-up, CRM cleanup, and review requests.
Is this just a VA service?
No. A VA is labor. We deliver labor + systems (templates, checklists, scripts, workflows) so results don’t disappear when things get busy.
Do I need to change my software?
No. We work with what you already use and improve it. If a tool change would genuinely reduce friction, we’ll recommend it, but we don’t force it.
How does onboarding work?
Quick kickoff, we map your current flow, pick the first 1–3 pain points, set access safely, and implement in weekly sprints. You’ll see progress fast.
How much time will this take from me?
Up front: a little context and quick approvals. After that: minimal. The whole point is reducing meetings and decision fatigue.
How fast will I see ROI?
If leads/follow-up are weak, ROI can show up in 2–4 weeks from captured jobs and tighter collections. Otherwise, ROI shows up as time back, smoother ops, and easier scaling.
Is my data safe?
We use least-privilege access and clean permission boundaries. We only access what’s necessary to do the work, and we can align with your existing Google Workspace/tools setup.
Testimonial
Coming Soon
Working with VantaBlack Executive Services has been a game-changer for our business. Their logistics solutions have streamlined our supply chain operations, resulting in increased efficiency and significant cost savings. The team's expertise and attention to detail have given us peace of mind, knowing our shipments are in capable hands.
John Doe
I cannot recommend VantaBlack Executive Services enough. Their dedicated fleet and contract logistics services have provided us with unparalleled reliability and flexibility. The team consistently goes above and beyond to meet our unique transportation needs, ensuring our goods reach their destinations on time and in pristine condition.
Jane Doe
As a growing e-commerce business, efficient logistics is crucial to our success. VantaBlack Executive Services has been an invaluable partner, offering seamless integration with our operations and providing exceptional customer service. Their advanced tracking capabilities and commitment to on-time deliveries have significantly enhanced our customer experience.
John Doe
Get In Touch
Address: 390 Interlocken Crescent, Suite 350, Broomfield CO 80021
Phone: (303) 916-4956
Email: [email protected]
Hours of Operation:
Mon - Sat 8am to 6pm
Sunday – Closed
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